Recruiting Assistant

Charlotte, NC | Full Time | Talent Acquisition Team
ABA Recruiting Coordinator | HR Assistant | Autism Services Hiring and Onboarding Support

Autism 360 is seeking a highly organized and personable Recruiting Assistant to support our growing Talent Acquisition team.

This role combines administrative precision with candidate interaction, supporting the hiring systems that help Autism 360 build exceptional teams serving children with autism and their families.

The Recruiting Assistant reports directly to the Senior Director of Talent Acquisition and plays a key role in supporting hiring efforts across our centers. By helping ensure that recruiting and onboarding processes run smoothly, this role directly supports the clinicians, behavior technicians, and professionals who deliver life changing ABA services every day.

This is a Monday through Friday position from 8:00 AM to 5:00 PM based in our Charlotte University office, with travel to other Autism 360 locations as needed.

Position Overview

The Recruiting Assistant helps ensure that candidates move smoothly through the hiring process from application through onboarding. This includes managing recruiting trackers, coordinating offers and onboarding documentation, supporting hiring events, and ensuring that critical recruiting steps are completed accurately and on time.

This role is ideal for someone who enjoys keeping systems organized, tracking details, and supporting a fast moving hiring environment while still engaging directly with candidates and teams who are passionate about making a difference in the autism community.

Work Schedule and Location

• Monday through Friday

• 8:00 AM to 5:00 PM

• Based in the Charlotte University office.

• Travel to other Autism 360 locations may be required up to two times per week to support hiring events or recruiting operations.

• Candidates must live in the Charlotte area and be able to reliably travel to multiple sites as needed.

Key Responsibilities

• Support day to day recruiting operations and hiring workflows

• Monitor recruiting trackers and ensure hiring steps are completed accurately and on schedule

• Assist with sending and tracking applications, offer letters, and onboarding documentation

• Perform checks and balances to ensure candidate records and hiring data remain accurate

• Support coordination of interviews, hiring events, and candidate communication

• Assist in hosting hiring events and welcoming candidates during onsite recruiting activities

• Maintain organization of recruiting documentation, files, and internal hiring records

• Communicate with candidates to provide updates and support throughout the hiring process

• Help ensure a positive, professional candidate experience for individuals interested in working in ABA and autism services

Systems and Tools Used

This role regularly works within several recruiting and HR systems including:

• TeamTailor (ATS)

• ADP Workforce Now

• Brightwheel

• CentralReach

• Microsoft Office

• Zoom

• Dropbox

Strong comfort working across multiple systems and tracking tools simultaneously is essential.

Ideal Background

• 1 year of experience in recruiting support, HR administration, onboarding coordination, or related administrative work OR Recent graduate from an HR, business, or related program with strong organizational and communication skills

• Experience tracking processes, managing documentation, or coordinating administrative workflows

• Strong attention to detail and ability to manage multiple tasks simultaneously

• Comfort interacting with candidates both individually and in group settings

• Ability to stay organized in a fast moving environment while maintaining accuracy

• Reliable transportation and willingness to travel to Autism 360 locations as needed

• Experience working as a Registered Behavior Technician (RBT) or familiarity with the field of Applied Behavior Analysis (ABA), autism services, or behavioral health is highly preferred.

What Success Looks Like in This Role

The ideal Recruiting Assistant enjoys working with both systems and people. Success in this role means keeping hiring steps organized, ensuring applications and offer letters are completed on time, maintaining accurate trackers, and helping candidates feel welcomed and supported throughout the hiring process.

This person is comfortable managing details behind the scenes while also representing Autism 360 at hiring events and interacting with candidates in a professional and engaging way.

Compensation

$45,000 - $50,000 annual salary based on experience.

Why Join Autism 360

Autism 360 is a growing organization dedicated to providing exceptional care and support to children with autism and their families through Applied Behavior Analysis (ABA).

Our Talent Acquisition team plays a critical role in building the teams that make that mission possible. The Recruiting Assistant helps ensure that the right people join our organization so that our centers can continue delivering high quality care and support to the families we serve.

Application Instructions

Autism 360 values attention to detail. When submitting your application, please include the phrase “Ready to support the hiring mission” in the answer to the final question on the application.